Project Manager

April 30, 2021
32C Essex Street, Buffalo, New York
Job Type


The Project Manager will lend critical support to the team for all work output and deliverables related to our clients.

Regular full-time. This offer and the tenets and specific benefits presented within it are based on full-time, exempt status.

This position reports to the Digital Director.

Project Management Duties:

  • Manage and direct all internal project workflows, coordinating team members to ensure that marketing concepts and strategies are executed within established timeframes and budgets – without error – from inception to completion. This includes:
    • Determine, manage, communicate and adhere to budgets and forecasts.
    • Set, maintain and communicate appropriate and accurate work schedules according to project requirements.
    • Supervise routing and approval processes.
    • Identify and communicate potential risks and problem resolution.
  • Coordinate and liaise with the team on a day-to-day basis and clients, as directed, to provide clarity on project work and deliverables.
  • Serve as the 19 IDEAS internal champion for project management processes, systems, tools and CRM, ensuring effective usage, ongoing training, and associated process improvement.
  • Evaluate emerging technologies and project management systems and provide thought leadership and perspective for adoption to 19 IDEAS; assist in leading implementation of any new tools, systems or processes.
  • Provide accurate and up-to-date information for internal status, forecast, budget, and resource planning reports for all current accounts and open projects.
  • Assist in preparing plans, reports and presentations for clients, as needed.
  • Foster and maintain excellent working relationships with team members and clients to ensure the seamless and successful implementation of projects.
  • Provide strategic guidance and demonstrate strong leadership to internal teams and to clients to ensure projects meet objectives and brand guidelines.
  • Demonstrate superior written and verbal communication skills that are transparent, clear and direct at all times.
  • Serve as a primary liaison with third party vendors on behalf of 19 IDEAS and its clients, where appropriate.
  • Gather and organize client and industry-level information as needed.

Job Requirements

  • Bachelor’s degree, a concentration in marketing or business is preferred.
  • 3-5 years of proven project management experience in an agency or marketing role. Candidates with agency experience will be given priority review.
  • Proven experience in successfully managing marketing projects including advertising campaigns, paid media, SEO, collateral development, public relations, landing pages and websites.
  • Proficient ability to coordinate, communicate, and manage multiple simultaneous projects in a fast-paced, collaborative, team environment while meeting deadlines and staying on budget.
  • Exhibit outstanding organization and attention to detail that achieves or surpasses desired results; namely keeping projects on time and on budget and managing all resources appropriately and optimally.
  • Demonstrated ability to effectively manage resources with streamlined processes and project management software.
  • Superior interpersonal, verbal and written skills.
  • Self-motivation with strong analytical, problem solving, and decision-making skills.
  • Stay on top of best practices for management and organization.
  • Proficient with Microsoft Office Suite, as well as experience with project management and hours-tracking software platforms.

In addition to specific skills described, 19 IDEAS expects the following from all of its employees:

  • Work with purpose, and help communicate this company motto to clients, partners and other stakeholders.
  • Passion for your work and your career, and a demonstrated commitment to quality.
  • Enthusiasm for innovation and creating new products, and a willingness to learn.
  • Strong self-discipline with the ability and desire to work with a team and/or independently on multiple tasks across multiple projects.
  • Dependability, resourcefulness, and ability to meet hard deadlines.
  • Strong attention to detail and sharp problem-solving skills.
  • Personable and customer-service oriented at all times.
  • Stable under pressure, reacts well to change and stays positive.
  • Excellent organization and written/verbal communication skills.
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